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Friday, November 3, 2017

Updates Coming On Friday November 10, 2017 in TSDS

Fixes for PEIMS

PDM1-111-002 STAFF ROSTER

  • When report parameter, 'Both (Professional & Auxiliary)' is selected, staff with both role IDs are counted more than once. Also, when the report is run at the campus level, the page with campus total is not displaying if staff with auxiliary roles exist for that campus.
PDM1-321-001 PRESUMED UNDERREPORTED STUDENTS LIST

  • The report is not displaying correct counts for the 'Number of Students Reported Prior Year' total.
PDM1-320-001 INTERIM TO ASSIST LEAS IN LEAVER RECORD SUBMISSION
PDM1-124-001 PRELIMINARY PRESUMED UNDERREPORTED STUDENTS LIST
PDM1-321-001 PRESUMED UNDERREPORTED STUDENTS LIST

  • The Student Leaver Reports are not displaying updated GED data for students.
PDM2-100-014 Budgeted vs. Actual Expenditures by Function Reconciliation-General Fund

  • When running the LEA level report and selecting individual campuses, the results display data for all campuses instead of data for the selected campuses.
40110-0010 FALL

  • The rule is firing incorrectly.
40110-0183 FALL

  • The rule is firing incorrectly.




Wednesday, October 25, 2017

TSDS Updates October 27 and November 3, 2017

OCTOBER 27, 2017

PEIMS

PDM1-111-002 STAFF ROSTER

  • When report parameter, 'Both (Professional & Auxiliary)' is selected, staff with both roles IDs are counted more than once. Also, when the report is run at the campus level, the page with campus total is not displaying if staff with auxiliary roles exist for that campus.
40100-0014 FALL, SUMR, EXYR
  • The rule is firing incorrectly. Rule text and configuration will be updated to: "If STUDENT-ID does not have a first character of "S", then the first three characters of STUDENT-ID must be between "001" and "899" (excluding "666").
40110-0167 FALL
  • The rule is firing incorrectly. This rule will be deleted for 2017-2018.
40110-0168 FALL, SUMR
  • The rule is firing incorrectly. This rule will be deleted for 2017-2018.

NOVEMBER 3, 2017

VALIDATION TOOL

CRISIS CODE TABLE (C178)
  • The Validation Tool is not aligned with the new crisis codes 5A, 5B, 5C.



Tuesday, October 10, 2017

TSDS PEIMS Information

The TSDS PEIMS 2017-2018 FALL First Submission is due December 7, 2017.

LEAs will be able to complete, approve, and accept submissions for the 2018 PEIMS Fall collection beginning October 30, 2017.

Hurricane Harvey Crisis Codes

Beginning Friday, October 13, 2017, LEAs must start submitting the new crisis codes, 5A, 5B, or 5C, when identifying students who were impacted by Hurricane Harvey.

LEAs who have loaded crisis code data prior to October 13th for the TSDS PEIMS Summer 1 collection will need to delete the data before reloading.

TEA has posted FAQs containing Hurrican Harvey crisis code related questions? Please select the link below to view the FAQs.

Hurricane Harvey Crisis Code FAQ

A TSDS Software Release is scheduled for October 20, 2017.

TEA performs regularly scheduled maintenance each Sunday from 5:00 am to 2:00 pm. During that timeframe there is no access to any TEA application and any scheduled DTU loads will not be processed. 


Friday, October 6, 2017

October 20, 2018 Release to Fix Known Issues

PEIMS

PDM1-100-006 BUDGET EXPENDITURES BY FUND & OBJECT W/IN FUNCTION

  • The report is incorrectly grouping function codes if their object codes are greater than 8000.
PDM1-110-004 STAFF FTE SUMMARY
  • The report is displaying incorrect totals for Contracted Instructional Staff by PIC.
PDM1-111-001 INDIVIDUAL STAFF PROFILES
  • The report is not displaying staff ethnicity.
PDM1-111-002 STAFF ROSTER
  • The report is displaying incorrect staff counts due to staff with multiple role IDs being counted more than once.
PDM1-111-003 CLASS SIZE BY STAFF & SERVICE ID
  • The report currently only includes data for grades K-6. It should display data for all grade levels.
PDM1-120-005 STUDENT DATA REVIEW
PDM1-120-012 STUDENT INDICATOR REPORT BY GRADE
  • The Title I Part A calculations are including codes A and 8. It should calculate only for codes 6, 7, and 9.
PDM1-124-002 DROPOUT ROSTER
  • The report may display "No Data to Report" for some campuses when selection each campus individually in the parameters selection.
PDM1-320-002 PRELIMINARY PRESUMED UNDERREPORTED STUDENTS LIST
  • The report is incorrectly including summer time movers when the report parameter selection is to 'only include' Presumed Underreported. The report is also not displaying correct counts for the 'Number of Students Reported Prior Year' total.
PDM4-120-003 STUDENT INDICATOR REPORT BY GRADE
  • The report is not displaying Flexible Attendance Program Type Codes for students reported with a difference grade level for ESY services. LEAs can run the PDM4-130-002 FLEXIBLE ATTENDANCE DATA report to review Flexible Attendance Program Type Codes.
PDM4-600-001 DAILY DISTRICT PERSON SUBMISSION TOTALS (STUDENT DISCREPANCIES)
  • The report is displaying incorrect totals for Other Discrepancies.
PDM4-600-003 STUDENT ETHNICITY/RACE/GENDER SUBMISSION TOTALS
  • The report is displaying incorrect Discrepancies totals.
30050-005 FALL
  • The rule is firing incorrectly.
30305-0018 SUMR
  • The rule will be removed for the 2017-1018 school year.
40100-0150 SUMR
  • The rule will be revised for the 2017-2018 school year.

ECDS

ECDO-000-003 EARLY CHILDHOOD ASSESSMENT PRE-K SOURCES
  • The report is displaying Student Instruction Type data under the 'Pre-K Program' column.
VALIDATION TOOL

VERSION 3.68
  • The Validation Tool is currently not aligned with TEDS 2018.A.1.1





Friday, September 22, 2017

2018 Crisis Code Data Submission


  1. What collection should the interchanges be submitted for?
    • 2017-2018 Summer 1st submission
  2. Can districts submit interchange files that contain additional complex types that are not required for the crisis code data submission?
    • All interchanges and complex types may be submitted. TEA will only use the required dat needed to report students with a crisis code indicator of 05 or 06.
  3. Will TSDS be applying all the normal loading validations and PEIMS edits to the files?
    • The data will only need to be loaded into the ODS. The only validation checks will be through the eDM against the XML files loaded. This set of data should not be Promoted to the TSDS PEIMS application.
  4. We have not yet updated the Summer collection interchanges with the updates required for 2017-2018, such as the removal of the Accountability Ratings from the EducationOrganization interchange for LEA and School. Will districts be able to upload files that do not yet conform to the Summer 2017-2018 specifications?
    • The accountability ratings will not allow the interchange to upload into the eDM. They were promptly removed as we were no longer mandated to collect them and TEA cannot collect data that is not mandated.
  5. What should LEAs do if they receive eDM errors when submitting crisis code data?
    • Have the LEAs submit a TIMS ticket to receive additional troubleshooting assistance.
  6. How will ESCs monitor who has submitted or should be submitting?
    • There is no way to know who should be submitting. This is an 'at will' submission
    • Region 14 has sent emails to all districts and gotten responses on who has received students.
  7. What if an LEA has campuses that are not open or may not be open by September 22nd?
    • If a campus is not open, they are not serving students with a crisis code 05. Therefore, that campus will not participate in this submission.
  8. Would a student who is now displaced and homeless but still attending the same campus, be enrolled with a crisis code indicator?
    • If the student is still going to their regular campus, they would not be coded with 05. However, they could not be coded as homeless since they are no longer residing at their home.

Monday, August 7, 2017

TPEIR NEWS

TPEIR

The TPEIR Education Reports website has recently published district-level Texas Public Kindergarten Programs and Kindergarten Readiness reports. These reports combine ECDS and PEIMS data from 2013-2014, 2014-2015, and 2015-2016 to provide information on Kindergarten enrollment and readiness for every Texas public school district.

This report provides, for individual school districts, enrollment data by demographic and student program categories. In addition, the report provides information regarding the Kindergarten readiness for all Kindergarten students and for those students who attended a public Pre-K program for at least 80 days in the previous year. Kindergarten information for individual schools will be available in the coming months.

Public Prekindergarten Programs and Enrollment Reports are already available through TPEIR at the state, LEA, and school levels. More Pre-K and Kindergarten related reports will be coming next year. 

Friday, July 28, 2017

TSDS Updates July 21, 2017


8/4/2017 - Fix Date

PEIMS

The following reports have a 2017 version available as a work-around due to an issue with the prior version failing to run:
PDM3-120-012 ATTENDANCE DATA
PDM3-12-014 FLEXIBLE ATTENDANCE DATA

Please ensure you are running the following versions:
PDM3-120-012 2017 ATTENDANCE DATA
PDM3-120-014 2014 FLEXIBLE ATTENDANCE DATA

Retrieve Submission Data
After selecting the download link, users are receiving a "Sorry! An error has occurred" message.
Running the process a few times will clear the error and allow users to download the report.

CTE Program data did not promote into PEIMS for student with a CTE indicator Code of "0" in the Student Program Complex Type.

eDM

NON-CAMPUS-BASED-INSTRUCTION-CODE (E1072) is not updating in ODS for the PEIMS Summber submission.
If you are updating data for E1072, you must run the following delete utility function before reloading:
Delete PEIMS - Student Category

Portal

When accessing the TSDS Portal using IE11 with Windows 10, selecting any of the TSDS applications re-directs the user back to the TEAL access page.

ECDS

The following reports are duplicating assessment data for students who had two different teachers.
ECDO-000-004 EARLY CHILDHOOD KINDERGARTEN DATA SUBMISSION
ECDO-000-006 EARLY CHILDHOOD PRE-KINDERGARTEN DATA SUBMISSION


8/11/2017 Fix Date

UID

Role Affected: Search User
Search by Batch is not available.









Tuesday, May 23, 2017

Software Release Notes: May 19, 2017

TSDS PEIMS Application

  • The promotion process was updated to exclude Staff Basic and Employment-Payroll for teachers who only teach PK or KG courses.
  • The promotion process was updated to correctly handle course completion records for multiple course attempts.
TSDS PEIMS Validation Rules
  • The following rules were corrected and are now performing for the PEIMS SUMR submission for the 2016-2017 school year:
    • 10200-0035
    • 40110-0102
    • 42500-0017
    • 43415-0011
    • 44425-0022
    • 45435-0014
  • The following new rule was added to the PEIMS SUMR submission for the 2016-2017 school year:
    • 43415-0064
TSDS PEIMS Reports

  • The following PEIMS report has been updated to correctly calculate staff counts for Beginning Teachers:
    • PDM3-114--002 STAFF CLASS ASSIGNMENT
  • The following PEIMS report has been updated to correct ADA calculations:
    • PDM3-130-014-FLEX ATTENDANCE-SUPERINTENDENT'S SUMMARY REPORT OF STUDENT ATTENDANCE
  • The following PEIMS report has been updated to include all Instruction Setting counts:
    • PDM3-130-015-FLEX ATTENDANCE-SUPERINTENDENT'S REPORT OF SPECIAL EDUCATION ELIGIBLE DAYS AND EXCESS HOURS
  • The following PEIMS report has been updated to correct Special Population counts for Migrant and PDSPD:
    • PDM3-120-004-DISAGGREGATION OF PEIMS SUMMER ATTENDANCE DATA
ECDS APPLICATION
  • The previous warning message received when a user attempts to prepare the collection without all required data has been removed. This check is now run when a user attempts to complete their ECDS collection.
  • The following warning message now displays if there are fatal errors when completing the collection on the ECDS Prepare/Finalize Page: "Your collection could not be completed because it includes fatal errors. Correct your data and re-prepare it in order to complete your ECDS collection.
  • The Prepare/Finalize page will dynamically change page content based on the organization selected in the header.
    • The system displays the "Cohort" category and "Student Cohort" subcategory for Private Pre-K's.
    • The system displays the "Student" category and "Student Section" subcategory for KG and Public Pre-K's.
ECDS Reports
  • The following ECDS reports have been updated to display multiple teachers who administered assessments for a student:
    • ECD0-000-004-EARLY CHILDHOOD KINDERGARTEN DATA SUBMISSION
    • ECD0-000-006-EARLY CHILDHOOD-PRE-KINDERGARTEN DATA SUBMISSION
  • The following ECDS report has been added for Private Pre-Kindergarten organizations:
    • ECD0-000-009-EARLY CHILDHOOD PRE-K COMPLETION
Delete Utility
  • The following new delete functions are now available:
    • DELETE ALL PEIMS ATTENDANCE DATA - SUMMER
    • DELETE PEIMS ATTENDANCE DATA FOR A SPECIFIC STUDENT - SUMMER
    • DELETE ALL PEIMS ATTENDANCE DATA BY CAMPUS - SUMMER
    • DELETE DISCIPLINE FOR A SPECIFIC STUDENT - SUMMER











Monday, March 6, 2017

TSDS ECDS (Early Childhood Data System) Update


Just wanted to keep all my wonderful people in the loop. There have been no trainings at the ESC for you guys yet! Summer PEIMS must be uploaded into the eDM before we can upload our ECDS exchanges. I will be having webinars and face to face trainings at the ESC.

I have been studying the spreadsheet and at the bottom I am posting the link to the spreadsheet and TEDS. You will notice a lot of the information we submitted last year will be submitted through the Summer PEIMS submission. Most of our districts use ISIP or TPRI for Pre-K and Kinder assessments. Whatever you use for Kinder, go ahead and download your assessments. Take a look at your spreadsheet and your download and see what matches. I will send out a notification for a webinar soon.

TSDS ECDS Deadline is August 17th.

Link to TSDS ECDS Template and TEDS

Thursday, February 16, 2017

ECDS Update - February 16, 2017

ECDS

ECDS Kindergarten Collection

The prepare funcionality for the Kindergarten collection is now enabled. Pleaase be sure that your district has loaded their PEIMS Summer data and TSDS Kinder Assessment data into the ODS before running the prepare function.

Public and Private Pre-K Collections

The 2016-2017 ECDS Public and Private Pre-K preate functionality and reports are currently disabled. They will be re-enabled after quality assurance checks habe been performed.

The ECDS Kindergarten and Prekindergarten To the Administrator Addressed Letter (TAA) has been published. Please click the link below for more information.

ECDS TAA Letter

Validation Tool

The TSDS Validation Tool has been updated to version 3.64. Please download this latest version or update directly through the application's Help menu.

Wednesday, February 8, 2017

Known Issues Report

PEIMS - TBD

PDM2-100-001 Actual Expenditures by Function

Inactive campuses are displaying on the report, lhowever there is no data is being reported for these campuses.

LEAs are not receiving an email notification when their submission is accepted by the ESC.

The ECDS TAA Letter was sent to administrators on February 6, 2017.
Link to ECDS TAA Letter

In your TSDS Portal there are three new articles:

ECDS: General FAQ's - TSDSKB-249
ECDS: Assessment FAQ's - TSDSKB-254
ECDS: General FAQ's for ECDS Private Pre-K - TSDSKB-453

TSDS Software Release
Friday, February 10, 2017, 6:00 pm



Wednesday, February 1, 2017

Known Issues Report As Of January 30, 2017


Validation Tool

The Validation Tool is incorrectly validating the following data elements in the Summer PEIMS
Master Schedule Interchange:
E1558 STUDENT-INSTRUCTION E1555 PK-SCHOOL-TYPE
The eDM is not affected by this issue and will validate correctly
 when uploading the interchange into the ODS.                              
Release Date - 2/10/2017

eDM/Validation Tool

The following data elements in the Student Discipline Interchange currently do not allow leading
zeros:

E1004 DISCIPLINARY-ACTION-NUMBER (TSDS & PEIMS) E1016 DISCIPLINARY-INCIDENT-NUMBER (TSDS & PEIMS)
 E1035 RESTRAINT-INSTANCE-NUMBER (PEIMS ONLY)        
Release Date - 2/10/2017

PEIMS

The following edit rule is incorrectly reporting no data for Object Code 6212 when data does exist:

 20032-0009 MDYR                                                                    
Release Date - 2/10/2017

PEIMS

The following edit rule has been downgraded to a Special Warning:

 40100-0069 SUMR                                                                                
 Release Date - 2/10/2017

PEIMS

The following edit rule is not working as expected and has been downgraded to a Special Warning:

42405-0030 SUMR
Release Date - 2/10/2017

 PEIMS
PDM3-130-009 Attendance by District of Residence

Gifted and Talented counts for Submission 1 and Re-submission do not match.
Release Date -  2/10/2017

PEIMS
PDM3-404-001 Duplicate Students by Attendance

Some students are misidentified as having duplicate
 attendance when they have attendance at another LEA.
Release Date - 2/10/2017

PEIMS
PDM3-114-002 Teacher Class Summary Teachers are displaying for multiple campuses.
Release Date  2/10/2017

PEIMS
PDM3-113-001 Student Class Schedule

Inactive campuses are displaying on report.
Release Date - 2/10/2017


PEIMS
The following edit rule is not working as expected for the 2015- 2016 school year:
42400-0037 FALL

This rule has been removed from Data Standards for the 2016-
 2017 school year.                                                                                  
 Release Date - 2/10/2017

PEIMS
PDM3-120-004 Disaggregation of PEIMS Summer Attendance Data

Individual Graduation Committee Review counts are incorrect.
 Migrant counts are incorrect.                                                            
Release Date - 2/10/2017

 PEIMS
PDM3-610-002 Statement of Unique ID Staff Discrepancies Report is not grouping Major and Minor 
errors.
 Release Date - 2/10/2017

PEIMS
PDM4-600-002 TSDS PEIMS Statement of Unique ID Student Discrepancies

Campus report
When a student does not have a UID in the UID system no
 student data is displayed.                                                               
Release Date - 2/10/2017

 PEIMS
PDM4-600-003 TSDS PEIMS Student Ethnicity/Race/Gender Submission Totals

 Student Discrepancies totals are incorrect.                                       
 Release Date - 2/10/2017

PEIMS
PDM4-600-001 Daily District Person Submission Totals (Student Discrepancies)

Students with both Major and Minor discrepancies are being
 counted twice on the report.                                                               
Release Date - 2/10/2017

 PEIMS
PDM3-134-004 Title I Part A Participation Roster
Totals are incorrect.
 Release Date - 2/10/2017


PEIMS
PDM1-110-004 STAFF FTE SUMMARY
Contracted Instructional Staff by PIC is displaying incorrect totals.
Release Date - 2/10/2017

PEIMS
The following edit rule is firing incorrectly for professional staff with an ESC-SSA Staff 
Indicator Code of '2' and Fund Code of '459':
30060-0043 FALL
Release Date - 2/10/2017

Tuesday, January 10, 2017

TSDS Update January 10, 2017

ECDS

I will be going to trainings this month and will turn those around as soon as I can. I will be holding trainings and webcasts.

The 2016-2017 ECDS Conversion and Validation Tool is available on the TSDS/TEAL site under Support.

Please download versions 3.62. Before you download the newest version, delete your older version from you PC or Mac.

eDM Error Dictionary

eDM errors can now be searched from within the TSDS Knowledge Base. To search for eDM errors, you can use the heat map on your TIMS dashboard or the quick search function.

PEIMS

The TSDS PEIMS 2016-2017 Fall Resubmission  due date is January 19, 2017. 

January 6, 2017 Software Release Notes:

TSDS PEIMS Reports


  • The following new PEIMS report has been added:
    • PDM1-120-018 Student Foundation High School Program Graduate Roster
  • The following PEIMS report has been updated to fix an issue where it was failing when run:
    • PDM1450-001 Shared Services Arrangement Data
  • The following PEIMS report has been updated to fix an issue where staff with identical names were being omitted from the report:
    • PDM1-110-007 Payroll Information By Program Intent Codes 21 Thru 25
  • The following PEIMS report has been updated to fix an issue where the report displayed no data when run by individually selecting campuses:
    • PDM1-600-002 Statement of Unique ID Student Discrepancies









Friday, January 6, 2017

TSDS Update January 6, 2017

PEIMS Known Issues

PDM1-124-002 Dropout Roster

When running the report by individually selecting each campus, the report returns "No Data to Report" even when there is data. The work around is to select the "All Campuses" Parameter.  TBD

TSDS Software Release on December 28, 2016

TSDS PEIMS Validation Rules

The following rules were corrected and are now performing as expected:

  • 41163-0002
  • 41163-0004
TSDS PEIMS Application
  • Invalid campuses were removed from the organization tables for the 2016-2017 school year.
Operational Data Store (ODS)
  • Invalid Service IDs were revoced from the ODS for the 2016-2017 school year.
The TSDS PEIMS 2016-2017 Fall Resubmission due date is January 19, 2017. 
NOTE:  TSDS PEIMS Fall Submission does not include a Fatal validation rule to force a Title I indicator code for all students. Please review your Title I Program reports for an accurate representation of the students parcipation in the Title I Program. 

Reports PDM1-120-012 Student Indicator Report by Grade and PDM1-120-009 TSDS PEIMS Disaggregation of PEIMS Student Data would be good sources to verify Title I Indicator data. '0' is a valid code.